Here’s how a Continuous Improvement Program works best:
1. Set a Strategic Goal & Make it Visible
The key to getting management support is to work on goals & projects that will impact the strategic initiatives and KPI’s the executive team is focused on. It is important to keep the goals visible where others can see them and have quick access to them.
Management support will increase as you provide clear goal alignment and show visual results in dashboards and reports using KPI Fire software.
To the left is a screenshot from KPI Fire, a simple Lean Program Management software that is based on concepts of Hoshin Kanri. This Strategy Deployment tool takes the place of an X Matrix giving your team a clear line of sight to strategic goals.
2. Capture Ideas for Improvement: Eliminate Waste and Variation
Image: Idea Input form in KPI Fire
Don’t let a good idea get past you without collecting it. Put yourself on the floor; because this is where the action is. Talk to people doing the work and ask them for ideas to eliminate waste and variation. We do these Gemba Walks because they are a great way to solicit and capture ideas.
3. Prioritize Ideas: with Effort vs. Impact Matrix
Image: KPI Fire Idea Funnel for Effort vs. Impact Analysis & filtering
Schedule a regular meeting with your team to review and prioritize ideas. For each idea, give a numerical rating for effort and impact. This will help you prioritize ideas and decide which ideas to implement.
KPI Fire’s Idea Funnel helps you organize and select the best ideas to turn into projects. KPI Fire also keeps team members in the loop with an alert or email if they miss the meeting.
4. Take Action: Turn Ideas in to Projects
Take action! Turn those great suggestions into DMAIC projects, KAIZEN events, or QUICK WINS. KPI Fire has built in workflows for common problem solving methods. Or, you can create your own. Upload tools and templates so everyone in your company has a standard problem solving process.
KPI Fire is the most effective and intuitive Lean Six Sigma program management software on the market. We are trusted by several companies with world class Lean/Six Sigma programs.
5. Celebrate Success by Tracking Project Benefits
Track the hard and soft savings from your improvement projects. Celebrating successes engages your project team and creates more success. Share best practices throughout your organization to develop a Continuous Learning culture.
“KPI Fire has helped our team to collaborate on CI projects while keeping management up to date. It is a key component of our Lean management system.” – US Publishing Company